Satisfactory Progress

Students participating in financial aid programs including scholarships, grants, loan, and work-study must make satisfactory academic progress toward their degrees.  Students must satisfactorily complete her/his course of study within the following time frame and maintain the required grade point average outlined in the Table of Academic Standards.  Students must be in “Good Standing” to be considered as making satisfactory academic progress. Grade Point Average, Hours Attempted and Hours Completed are measured when determining satisfactory academic progress.

General Satisfactory Academic Progress

Grade Point Average

TABLE OF ACADEMIC STANDARDS

Hours Completed

A student enrolled for three-quarter time (9-11 hours) must complete 18 hours per academic year.  A student enrolled for one-half time (6-8 hours) must complete 12 hours per academic year.

The maximum time frame for which a student may receive financial aid may not exceed 150% of the published length of the academic program of study.  Hours for courses with grades of T, F, U, W, and I are not considered as hours completed in determining satisfactory academic progress but are considered as hours attempted.  Repeated courses are also considered as hours attempted.  Remedial courses are counted as both hours completed and attempted.  Hours earned during the summer following the academic year may be included for satisfactory academic progress purposes.  Students are required to inform the Office of Financial Aid of hours completed in summer.

Scholarship Maintenance Requirements

Freshman Scholarships

Freshmen students who have been awarded academic scholarships must maintain the following grade point averages in order to have their respective scholarship renewed each year:

Transfer Scholarships

Transfer students who have been awarded academic scholarships must maintain the following grade point averages in order to have their respective scholarship renewed each year:

Continued eligibility for transfer scholarships is determined by the remaining number of hours needed for graduation as defined by the student’s degree plan. 

Review Process

Satisfactory academic progress of each student receiving financial aid and scholarships will be reviewed annually at the end of the spring semester for both cumulative grade point average and cumulative hours.  A student who does not meet the minimum requirements for satisfactory academic progress or the requirements of her/his academic scholarship will be advised that her/his academic record does not reflect satisfactory academic progress and she/he will be placed on one semester of probation.  If at the end of the grace semester the student who has been placed on probation is still not making satisfactory academic progress, she/he will be notified that further assistance through the Office of Financial Aid will be denied until her/his academic record meets the required standards.

Appeals Process

Students requesting reinstatement of financial aid and/or scholarship eligibility after remedy of suspension action, must do so in writing  to the Director of Financial Aid. 

As stated in the University Catalog, students who have not met the Satisfactory Academic Progress requirements and have been placed on financial aid and/or scholarship suspension may appeal the suspension and the subsequent loss of financial assistance within 14 days of the date of the letter notifying the student of action taken.

Where an extenuating circumstance (illness, serious injury, death in family, etc.) exists, a student may appeal the suspension of aid by submitting the request to the Director of the Office of Financial Aid.  Such requests will be presented to the Scholarship and Financial Aid Appeals Committee. The written request may include supporting documentation from the student’s physician, counselor, faculty member, etc., if appropriate. 

The Director will ask the chair of the Committee to convene to review the written requests.  The Committee will review the student’s written request along with any supporting documentation, the student’s academic transcript, and any other pertinent information.  The Committee is authorized to grant, on an individual basis, an additional semester of probation as an exception to the Satisfactory Academic Progress policy or to deny the student’s request.  The student will be notified in writing within 14 days of the meeting the decision of the Committee.

Inquiries regarding this policy should be made to:

Office of Financial Aid,

Texas Wesleyan University

1201 Wesleyan

Fort Worth, TX  76105

817-531-4420

financialaid@txwes.edu