How To Purchase
Purchasing Rule of Thumb: ALWAYS do the paperwork first. With very few exceptions the purchase of goods and services on behalf of the University requires that a purchase order be done PRIOR to the purchase being made unless you are using a University Purchasing Card.
Purchases over $2500 should be made by obtaining competitive quotes. Purchasing can assist you with that process.
Basic Purchasing Procedures
- Department identifies need
- Vendor and best pricing is found (Purchasing is happy to help with this)
- Initiator places requisition for a purchase order.
- Purchasing creates purchase order and places order with vendor or returns purchase order to department for them to give the vendor the PO number.
- Vendor delivers goods or services.
- Deparment accepts merchandise or service in PORC.
- Vendor submits invoice referencing purchase order.
- Accounts payable pays vendor
Purchasing Procedure by Commodity
Technology (includes hardware, software and audiovisual)
Printing (including business cards)
Office Signage and Name Badges
